Ideas

Allowing Service invoice against incoming LR when GRC is pending.

Hi Team,

While doing the inward LR and gate entry if, the GRC is pending for the goods received from vendor then in that case, service invoice for the transporter can not be booked in Service Invoice against doc / LR.

Currently there is a validation if GRC is pending then service invoice can not be booked.

There might be cases where GRC is kept on pending for various reasons but transporter's invoice booking and payment can not be hold because of goods supplier.

Such validation should be removed and Service invoice should be allowed where GRC is pending.


  • Harshad Kandalkar
  • Dec 19 2023
  • Likely to implement
  • Attach files
  • Harshad Kandalkar commented
    6 Jan 01:05pm

    Hi,

    Regret for the delay in response, I've spoken with the customer and
    suggested them to do the on account payment instead.

    *Harshad Kandalkar* | Project Manager - West

    Ginni Systems Ltd. | Mumbai

    ginesys.in | Ph: +91-9920305426

    Ginesys One working together for retail

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  • Admin
    Product Team commented
    2 Jan 07:23am

    Hi Harshad,

    Could you please provide an update on the status of the idea? Additionally, have you confirmed the details with the client regarding the processes they follow for on-account payments?

    Thank You,

    Dipankar

  • Admin
    Product Team commented
    26 Dec, 2023 09:08am

    Hi Harshad,

    As discussed over the phone please check the points we discussed and make sure to confirm the details with the client, Sri Muktai.

    • You said the customer gets the GRC ready in about 15 to 20 days.

    • They would like a service invoice for the document without preparing GRC, as they typically do that when they first open the boxes.

    • First, they prepare LR along with gate entry and receive the goods in the warehouse ( but do not open the boxes).

    • But when they open the boxes containing the items they need, they start preparing GRC (which happens about every 15 days).

    • But, before that, they had to pay the transporter but in our system, Without a GRC service invoice, a document is not possible.

    • For example, if a payment of 50,000 has been made in advance, and subsequently, when the service invoice is generated against the corresponding document, let's consider where the invoice amount totals 100,000.

    • In this scenario, initially, they will do the document adjustment within the finance module. Upon adjusting the document, an amount of 100,000 rupees will be reconciled with a payment of 50,000 rupees. Subsequently, the remaining balance of 50,000 rupees will be visible to the transporter.

    • Then they can settle the remaining balance and finalize the account.

    Question:-

    1. If we can achieve the same result with the method mentioned earlier, why do they need to create a service invoice using GRC?

    2. What could be a real problem if they go along with this? I don't think there will be any issues if they do.


    So as discussed over the call on 25.12.2023 ( twice) please confirm this from the client and let us know.

    Note:- As per SOP,if we don't receive any response within 3 days we have to mark this as unlike to implement.

    -Dipankar|BA

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